Minutes of the October 2005 Booster Meeting

Minutes from General Meeting of WTW Drama Boosters
Tuesday, October 11, 7:00 p.m.

In attendance were:

Theatre Arts Director Terri Hobson

Three of the five members of the 2005-06 Board, who represented a quorum:

President Carole Fredrickson

Vice President Margaret Chen

Treasurer/Web master John Fredrickson

Plus one interested parent, and one ITS member
(student).

It was noted that Beth Whitehead (from the Providence Players) offered to be a guest director in the winter/spring. There is interest from the board in asking her to direct a newbees show.

Publicity for the upcoming Fall play ‘Cinderella’ has begun and documented as seen below:

Publicity

Advertisements for Cinderella               Contact Date                                     Confirmation

Journal                                                 10/8/05
SchoolPlays-Wash. Post                       10/8/05                                              Rejected
Burke Connection                                 10/8/05
Fairfax Connection                                10/8/05
Annandale Connection                           10/8/05
South Chronicle                                    10/8/05
WoodsonEmail                                     10/8/05                                              10/10/05
Frost Facts Newsletter                         10/8/05                                               10/11/05
Frost Efacts (PTA newsletter)               10/8/05                                              10/11/05
Oak View Elementary Directory           10/7/05                                              10/10/05
Oak View Elementary News                10/12/05
wtwdrama.org                                     10/1/05*                                             10/1/05
Guide to the Lively Arts                       10/14/05*
Washington Post
Yard Signs                                          10/1/05 arrive next week
Board Signs
Publicity Day                                      10/15/05 10-2am
Marquee WTW                                  10/1/05 10/1/05
Borders (Fairfax)                                10/14/05 Actors to put on show
Bookmarks to distribute
Nursing Homes TBD
Local Elementary School flyers

PTSA newsletter (submitted Oct. 13, and
will be distributed next week to 2,084 Woodson homes)

Discussion was reserved for the meeting with the parents of the cast and crew for Cinderella. Additional advertising ideas will be solicited. Mrs. Hobson noted that the students had brain stormed for ideas and had a list that they were pursuing.

The board voted to procure a popcorn machine that would be used for plays, WT Woodson drama events and fund raisers such as the ITS sing along ‘Wizard of Oz’. Carole Fredrickson indicated that it cost $45 to rent per day and supplies cost $25. You may purchase the same size machine for $350-$500. The vote to purchase a machine was unanimous.

Carole Fredrickson reported that Frost has agreed to allow us to sell tickets to Cinderella two times a week during lunch hours. We will add that to our list for pre-sale volunteers.

Volunteer sheets were reviewed and will be passed around during the parents meeting. They will be posted to the website as they were for the previous play and an email will be sent to all parents asking that they volunteer to help where they can.

Board Meeting adjourned at 7:30pm

The parent meeting for Cinderella convened